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Begin your request letter with a short introduction and reasons for which you are writing this letter.Even if you are already acquainted with some members of the committee, do not assume that they will describe the nature of your request to the others.
If not, give enough information to clearly identify the work.
The following are samples for reprinting from a journal and from a book (note: information to be filled in is in all capital letters.
The wording of the note is sometimes given in the letter from the publisher granting permission to reprint.
If so, follow it exactly, filling in the particulars.
When material is taken from a copyrighted source, proper credit must be given on the first page of the chapter or section containing the material.